Academic Holds & Clearance Status
Why do I see an immunization hold on my MyUCLA account, and will it affect my enrollment?
If you're seeing a hold on your MyUCLA account related to immunizations with a date of 11/1/2025, please read carefully:
- This hold is currently NOT active – it is only a placeholder.
- The date 11/1/2025 is when the hold will become active if your immunization requirements are not completed by then.
- It is not affecting your ability to enroll right now. Enrollment holds will only be enforced starting November 1st, 2025, if the requirements remain unmet.
- We display the hold early to remind you to complete your immunizations before the deadline, so it doesn't affect future enrollment.
Why does my immunization hold say it’s a “Grades Only” hold?
The hold you see is categorized as a “Grades Only” hold, which means it does not currently impact your enrollment or registration. This designation allows you to continue enrolling in classes and view your grades without interruption.
The key point is that the hold is a notification to remind you to complete your immunization requirements. It will become an enrollment hold starting November 1st, 2025, if the requirements are not met by then.
I completed my immunization requirements — why is the hold still showing on my MyUCLA account?
Once you complete all immunization requirements, the hold is usually removed automatically within the same day. In most cases, holds are cleared several times a day.
However, please allow up to 1 full business day for the system to update and remove the hold from your account. If it has been more than one business day and the hold is still showing, you may contact us for assistance.
What is the difference between Overall Clearance Status and UCOP Vaccination Requirement Status?
There are two types of health compliance statuses you may see in your student records. While they are related, they serve different purposes and include different sets of requirements.
Overall Clearance Status
This status shows whether you've met all university health requirements, including:
- UCOP-mandated vaccinations (such as MMR, Varicella, Tdap, etc)
- Annual COVID-19 vaccination (or declination)
- Seasonal flu vaccination(or declination)
- Program-specific requirements, such as a Hepatitis B titer for students in healthcare programs
Purpose:
To reflect your complete health and vaccination compliance with both general university and program-specific requirements.
UCOP Vaccination Requirement Status
This status includes only the vaccine requirements defined by the University of California Office of the President (UCOP) that are tied to your ability to enroll in classes.
Purpose:
To determine whether you have an enrollment hold due to missing or incomplete UCOP-required vaccinations.
Key Differences:
- If your Overall Clearance Status is marked as “Satisfied”, it means you’ve completed all required health items, including the UCOP vaccination requirements.
- However, it’s possible for your UCOP Vaccination Requirement Status to be “Not Satisfied” even if you’ve completed some other items (like flu or Hep B), and in that case, you’ll have an enrollment hold.
Enrollment Holds:
- UCOP Vaccination Requirement Status directly impacts your ability to register for classes.
- You must be “Satisfied” in this status to remove the enrollment hold.
- If you're “Not Satisfied”, you need to take action—such as submitting vaccine documentation or requesting an exception.
Deadline / Compliance
I am a returning healthcare professional student, what do I need to do?
Returning healthcare professional students will have complete their annual TB Questionnaire, Flu and COVID-19.
To complete your Annual Tuberculosis (TB) Questionnaire, please follow these steps:
- Log in to MyStudentChart
- Choose the option: “Sign in with your UCLA Logon ID.”
- Navigate to the Questionnaire
- From the Home Page, click the Menu bar on the left-hand side.
- Scroll down and select “Questionnaires.”
- Look for the form titled:
“Tuberculosis (TB) Symptom Questionnaire and Annual TB Testing for Professional School Students (DGSOM, Dental, Nursing, Social Welfare).”
- Complete the Questionnaire
- This form is required annually to fulfill your TB screening requirement.
- Verification by Ashe Center
- After submission, the Ashe Center team will review and verify your TB test and/or chest X-ray. Please allow up to 2 weeks for verification. Once verified, results will appear in the Immunization Clearance Report under Recent Lab Test Results in your MyStudentChart
- Print Your Immunization Clearance Report
- In the Menu, select “Immunization Clearance Report.”
- Click the print icon in the top left corner.
- A pop-up will prompt you to confirm your UCLA login.
- Once logged in, click “Print this page” to save or print the report for submission.
How to submit 2025-2026 Annual Flu & COVID-19 Vaccines
There are two ways to submit or update your Flu and COVID-19 vaccine information:
- Submit your most recent vaccine info now in the Immunization Requirement Questionnaire.
- Update the Annual Questionnaire later with the new vaccine info once it's available.
If you haven’t received the new vaccine yet, you may select “No” for now in the Immunization Requirement Questionnaire and update the questionnaire after getting the vaccine.
I just got admitted and see an enrollment hold on my account — am I already blocked from enrolling?
An enrollment hold is automatically placed on all incoming students’ accounts at the time of admission, but it does not take effect until November 1.
You may see the November 1 date listed, which can make it look like the hold is already active — but it’s not. You can still add, drop, or enroll for classes as usual until that date. On November 1, the hold will prevent you from adding, dropping or enrolling in any classes.
To avoid any issues, be sure to submit your documents by October 1. This gives enough time for processing and ensures the hold can be removed before it takes effect.
What is the deadline for completing the immunization requirements?
All incoming students should submit their immunization documentation by October 1 each year. (Students in health professional programs may have earlier deadlines — please check with your program for details.)
Documentation can take up to 4 weeks to process. If you submit your documents late, they may not be processed in time to prevent the enrollment hold, which will take effect on November 1.
If a hold is placed on your account, please note that it can take 1–2 business days to remove it after you have completed all of the requirements.
Don’t delay — submit your materials by October 1 to avoid registration issues.
Will I be penalized if I do not complete the requirements by the deadline?
Yes. If you have not submitted documentation of the immunization requirements by the October 1st deadline, an academic hold may be placed on your registration on November 1.
You may not be able to add, drop, or register for classes until you meet all of the requirements.
Can I get an extension on the October 1 deadline so I can fulfill the requirements at The Ashe Center once I have UCSHIP insurance?
UCSHIP coverage will begin on the first day of the academic year, and the immunization holds will not take effect until November 1st. Immunization Fairs will be available from late September through late November, providing an opportunity to complete the requirements on campus. While the initial deadline to submit immunization records is October 1st, you do not need to request an extension if you miss this date. However, we strongly recommend submitting your records as early as possible to ensure they are processed before the November 1st deadline to avoid any potential registration holds.
Will I get a confirmation email once I fulfill the requirements?
No, however, you can check your status on MyStudentChart, by navigating to the Immunization Clearance Report from the Menu drop-down. Depending on the program, once all necessary items have been completed, the hold will be removed within one business day, please refer to the Immunization Requirements website for detailed instructions.
What if the vaccine/titer is not available in my country?
Complete what you can as soon as you can. If you are missing any of the required immunizations, you can also complete them when you arrive on campus. The Ashe Center will also have Immunization Fairs from late September through late November, providing an opportunity to complete the requirements on campus.