Submitting Your Immunization Record Documents
Is it required to upload my documents?
Yes, uploading documents is required to comply with the immunization requirement.
Where do I upload my immunization records?
Go to MyStudentChart and sign in using the blue button labeled: “Sign in with your UCLA Logon ID.” Do not use a MyChart Username or the “Sign up now” option.
Once signed in, you’ll be on the Home Page. Click the Menu on the left-hand side, then select “Questionnaires.” You’ll see a list of immunization questionnaires that are either:
- In Progress
- Not Yet Answered
Click on the questionnaire you need to complete. Depending on your program, you may have more than one to fill out. Within each questionnaire, you’ll find a section to upload your documents, such as:
- Vaccine records (images or PDFs)
- Lab results
- Exemption forms
- Chest X-rays (if applicable)
Can I mail in my immunization records and be cleared?
No, please use MyStudentChart to submit the questionnaires and your immunization records.
I need to make a change to something I submitted. What should I do?
If you answered no to any of the questions, the questionnaire would remain available for you to update when you have received your vaccine or lab titer. You can re-submit the original Immunization Clearance Questionnaire with your new response. Please provide the supporting documents as needed.
If you selected "Yes" or “Declination” or submitted an exception, you can send a message by selecting Ask an Immunization Question and submit your request.
My records are in another language. Do they need to be translated into English?
Yes. If we cannot interpret your records, your clearance will be delayed and you may need to take further steps, such as getting blood titer tests or immunizations at The Ashe Center.
I attempted to submit my health clearance information electronically but received an error message when I logged into The Ashe Center portal saying I cannot be located in the system. What should I do?
Please confirm you are using the URL for MyStudentChart: https://mystudentchart.sdh.ucla.edu/
If you attempted to log in but received an error message saying that you are not located in the system, you will need to check MyUCLA to make sure you have already completed your Statement of Intent to Register (SIR) & Statement of Legal Residence (SLR).
How do I access my questionnaires and submit supporting documentation?
To complete the required steps, you must log in to MyStudentChart using your UCLA Logon ID.
Go to https://mystudentchart.sdh.ucla.edu/ and click the blue button labeled “Sign in with your UCLA Logon ID.”
Important: Do NOT use these options:
- Do not sign in using a MyChart Username
- Do not click the “Sign up now” link
Using those options will take you to the wrong account and prevent access to your student forms and documentation portal.
What happens if I don’t use the UCLA Logon ID sign-in button?
If you log in using a MyChart Username or sign up separately, you will end up in the wrong version of the portal and won’t be able to complete the required steps.
I accidentally signed in the wrong way — what should I do?
Log out and return to https://mystudentchart.sdh.ucla.edu/. this time, click the blue button: “Sign in with your UCLA Logon ID.”
Make sure you're using your official UCLA credentials.
What if I have trouble logging in with my UCLA Logon ID?
If you're having issues, visit https://accounts.iam.ucla.edu/ to verify or reset your UCLA Logon ID credentials.
I logged in but can’t find where to submit my immunization information.
Please double check you are logging into the correct patient portal. As of July 2025, the Ashe Center has transitioned to MyStudentChart (https://mystudentchart.sdh.ucla.edu/) by Epic as the new student patient portal. Please do not use https://pncweb.sdh.ucla.edu to upload your immunization information. For access to records before July 2025, please visit https://www.studenthealth.ucla.edu/contact/medical-records for more information.