Submitting Your Immunization Record Documents
Is it required to upload my documents?
Yes, uploading documents is required to comply with the immunization requirement.
Where do I upload photos of my immunization records?
All photos or files can be submitted on The Ashe Center Patient Portal by clicking Medical Clearances, then selecting Immunization Upload, then Update.
Please note the Immunization Upload is the third option listed under requirements for clearance.
Can I mail in my immunization records and be cleared?
No. To ensure that proper documentation is provided, please log in to The Ashe Center Patient Portal and complete the "Medical Clearances” and “TB Screening.” Please upload your supporting documents for verification using the Immunization Upload tab.
I need to make a change to something I submitted. What should I do?
TB Screening, MMR, Varicella, Tdap or Meningococcal Conjugate: Log into The Ashe Center Patient Portal. Enter the necessary revisions under "Medical Clearances." If you are unable to edit your submission, contact us by choosing “Messages” > “New Message”, then select “Immunization Requirement Question”. Attach the documents you are requesting to have changed and we will review and manually make edits on your behalf.
Upload additional documents: Log into The Ashe Center Patient Portal. Upload additional files from the “Immunization Upload” tab. There is no limit to the number of files you may upload. Then, enter the accompanying revisions under "Medical Clearances." We accept the following file types: .PNG, .JPG, .JPEG, .GIF, or .PDF not larger than 4MB.
My records are in another language. Do they need to be translated into English?
Yes. If we cannot interpret your records, your clearance will be delayed and you may need to take further steps, such as getting blood titer tests or immunizations at The Ashe Center.
I attempted to submit my health clearance information electronically but received an error message when I logged into The Ashe Center portal saying I cannot be located in the system. What should I do?
If you attempted to log in but received an error message saying that you are not located in the system:
You will need to check MyUCLA to make sure you have already completed your Statement of Intent to Register (SIR) & Statement of Legal Residence (SLR).
Please note: Access to The Ashe Center Patient Portal will be available beginning July 8, 2025, and you will continue to receive this error message if you log in before this date. If you continue to receive an error message, you should confirm that you are not part of the program exceptions.